Outlook Express Shortcuts and Tips
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- Last Updated: Thursday, 10 May 2018 19:29
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Outlook Express Tip and shortcuts for easy use
OUTLOOK EXPRESS TIPS WITH SHORTCUTS
1) As you fill your address book, the contents will appear in the Contacts area, located at the lower left of the screen. Double-click on a name in the Contacts area to quickly start a new e-mail message.
2) To edit information in your addressbook, click Addresses on the toolbar, select a contact, and then clickProperties on the address book toolbar. Or, you can right-click on a name in the Contacts area and click Properties.
3)Insert sounds in your messages!
In a new message, click the Format menu, click Background and then click Sound.
4) Create signatures to personalize your messages.
Click the Tools menu, then Options, and select the Signatures tab.
5) To insert a signature in a new message, click the Insert menu in the new message and then click Signature.
If you created multiple signatures, select the specific one you want to insert from the list
E-mail message icons
The following icons indicate message priority, whether messages have files attached, and whether messages are marked as read or unread.
News message icons
The following icons indicate whether a conversation (a topic and all of its responses) is expanded or collapsed, and whether messages and headers are marked as read or unread
6) Using Outlook Express keyboard shortcuts
You can use shortcut keys to select commands and navigate through the preview pane and the message list. Except where indicated, shortcuts apply to both e-mail and newsgroups
Main window, view message window, and send message window
To | Press |
Open Help topics | F1 |
Select all messages | CTRL+A |
Main window and view message window
To | Press |
Print the selected message | CTRL+P |
Send and receive e-mail | CTRL+M |
Delete an e-mail message | DEL or CTRL+D |
Open or post a new message | CTRL+N |
Open the Address Book | CTRL+SHIFT+B |
Reply to the message author | CTRL+R |
Forward a message | CTRL+F |
Reply to all | CTRL+SHIFT+R or CTRL+G (news only) |
Go to your Inbox | CTRL+I |
Go to the next message in the list | CTRL+> or CTRL+SHIFT+> |
Go to the previous message in the list | CTRL+< or CTRL+SHIFT+< |
View properties of a selected message | ALT+ENTER |
Refresh news messages and headers | F5 |
Go to the next unread e-mail message | CTRL+U |
Go to the next unread news conversation | CTRL+SHIFT+U |
Go to a folder | CTRL+Y |
Main Window
To | Press |
Open a selected message | CTRL+O or ENTER |
Mark a message as read | CTRL+ENTER or CTRL+Q |
Move between the Folders list (if on), message list, preview pane, and Contacts list (if on). | TAB |
Mark all news messages as read | CTRL+SHIFT+A |
Go to a newsgroup | CTRL+W |
Expand a news conversation (show all responses) | LEFT ARROW or PLUS SIGN (+) |
Collapse a news conversation (hide messages) | RIGHT ARROW or MINUS SIGN (-) |
Go to the next unread newsgroup or folder | CTRL+J |
Download news for offline reading | CTRL+SHIFT+M |
Message window-viewing or sending
To | Press |
Close a message | ESC |
Find text | F3 |
Find a message | CTRL+SHIFT+F |
Switch among the Edit, Source, and Preview tabs | CTRL+TAB |
Message window-sending only
To | Press |
Check names | CTRL+K or ALT+K |
Check spelling | F7 |
Insert a signature | CTRL+SHIFT+S |
Send (post) a message | CTRL+ENTER or ALT+S |